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Stop Payment
Errors Before
They Happen

AI-powered software that runs alongside your ERP to catch payment mistakes in real time—before they impact your bottom line.

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Duplicate payments, invoice errors, and missed exceptions aren’t just mistakes. They are the symptoms of an overwhelmed AP process.

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Gain Total Visibility Into AP Risks With FlexTrap Payment Error Prevention

Built on decades of recovery audit expertise, FlexTrap delivers unmatched visibility into duplicate payments, fraudulent invoices, and exception patterns.

It stops errors before approval, not after the damage is done.

Prevention in Action

Explore the real-world impact of proactive payment error protection.

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5X+ ROI in Year One

FlexTrap quickly pays for itself. Most teams recover 5x their investment in the first year by identifying hidden payment errors and preventing future losses through real-time prevention.

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Payments Protected

Catch duplicate, misdirected, or erroneous payments before they’re processed. FlexTrap flags issues early, protecting your cash flow and avoiding supplier disputes.

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Time Saved

Stop wasting hours chasing errors after payment. FlexTrap surfaces only true exceptions, so your AP team can focus on higher-value work and not invoice clean-up.

Payment error prevention software alerts of a duplicate payment to reconcile before disbursing funds.

Transformation Risk

ERP migration? New automation tools? Outsourcing? FlexTrap reduces risk by adapting to your evolving environment, keeping payment accuracy intact, even through major change.

From Discovery to Results in 30 Days or Less

Get started fast. Uncover hidden risks. Stop costly errors before they happen. All with minimal lift from your IT team.

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Initial Discovery

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Understand how FlexTrap adapts to your workflows, systems, and team structure. We’ll assess your current AP process and identify where errors are likely to slip through, including duplicate payments, vendor mismatches, and rule violations.
Review
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Proof of Concept

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Review
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We analyze historical invoice data to reveal duplicate payments, vendor errors, and other issues your ERP missed. This proof of concept shows exactly where FlexTrap delivers value before you commit to full deployment.
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Go Live

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Launch quickly with minimal disruption. Our platform integrates into your existing AP process, delivering protection from day one with minimal IT involvement and no overhaul required.
Get Started

We've prevented over $675,000 in erroneous payments with FlexTrap in a matter of months. We were confident that our internal controls and ERP were catching everything, but we were wrong.

Nicole Caley
AP Director – Shared Services
Aspen Dental

Payment Error Prevention FAQs

My ERP already catches duplicates. How is FlexTrap Payment Error Prevention different?

FlexTrap runs alongside your ERP to catch errors it doesn’t prevent. Most ERPs have some level of duplicate prevention, but they are designed to allow your teams to push through large volumes of invoices. As a result, ERPs miss cases like wrong vendor payments or more complex duplicates resulting from different invoice data or data entry errors.

Can I try FlexTrap Payment Error Prevention before committing to purchase the software?

Absolutely. Our team can set up a proof of concept (POC) using historical data (at least 6 months' worth) to show you the types of errors that may be slipping through and getting paid. Most companies recover lost funds before starting with FlexTrap by attending the POC review sessions.

What types of errors does FlexTrap Payment Error Prevention detect besides duplicates?

Beyond duplicate payments and wrong vendor payments, our software identifies inconsistencies based on vendor payment history, such as unusual amounts, wrong currencies, payments to stale vendors, potential fraudulent payments, etc. FlexTrap can also be configured to check for customer-specific and vendor rules to ensure invoices are entered with all the proper fields completed.

How easy is it to get started with FlexTrap Payment Error Prevention?

The easiest way to get started is with a proof of concept (POC), which can be done without any IT support time. If you then decide to move forward, we’ll work directly with your technical teams to provide guidance for setting up data extraction. Implementation can be done in as little as 30 days, depending on complexity.

What level of IT support is required?

Technical support required from your team is minimal. We provide scripts and support for data extraction for major ERPs and will work with different formats and delivery scenarios to ensure the process is easy for you. Your technical team will need to set up an initial data transfer and schedule automatic transfers for new and updated invoices. Once in place, your technical team is finished with their effort.

My team is starting a transformation project that will take 12+ months to complete. Should I wait or get started now?

We advise companies working toward a major AP transformation to implement FlexTrap ahead of the transformation. The reason is simple. AP transformation creates unknown risks when controls, processes, people, and systems change. These changes create control gaps that can take months or years to notice and correct. FlexTrap uses best-in-class recovery audit technology to provide consistent checks on your invoice data regardless of your transformation specifications. Whether you are merging with another company, outsourcing your AP department, or migrating to a new ERP, FlexTrap reduces the risk and keeps you focused.

What ERPs does FlexTrap Payment Error Prevention work with?

FlexTrap is ERP agnostic and works with any ERP or AP data set.

Want to See FlexTrap in Action? 

Ready to catch what your ERP misses? Want a tailored walkthrough based on your business needs? Or simply still have questions?